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Construction > General Contractor
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NA Adiministrator Academic | | | | | CONTACT INFO | | | | Join UPworld to connect to Helena Casimiro | | | | WORK EXPERIENCE | | | | Company |  | | Title: | Adiministrator | | Company Name: | NA | | Start Date: | Jun 2006 | | End Date: | Nov 2009 | | Company Size: | 0-5 | | Company Type: | Academic | | | | | | Experience Level | | | Expertise: Priorities
Relieve management of administrative detail, all projects
Coordinate work flow
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in manager’s absence
Keep projects on schedule
Maintain procedures manual to ensure consistent performance of routines
Communication
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Phone
Handle all inquiries within my capacity
Arrange "callbacks" to protect boss’s time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Do phone surveys/inquiries as needed
Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence
Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
When boss chairs meetings:
-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
Confidentiality
Perform to earn boss’s full confidence
Assure discreet handling of all business
Visitors
Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
As arranged, "rescue" boss from laggards
Schedule visits away from boss’s area to protect priority/private tasks
Travel
Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip | | | Skills: • Brochures
• Photos {CD & Hard copies}
• Company Albums (keep in order & up dated)
• Photographer
• Owner- all correspondence
• Billing
• Filing all photos in Categorized formats- hard copies and CD and file documents on hard drive.
Web project leads and Agencies & Marketing Link Leads:
• Blue Book
• Reed
• Suffolk County registered sites
• Nassau County “ “
• N.Y. State
• New Jersey State
• Construction Data-(CDN)
• Federal Business Opps-(FBO)
• Contract Reporter
• Vendex
• MTA
• Dormitory Authority State of NY
• Department and Design of Construction
• Long Island Development Corp.-(LIDC)
• CCR
• OSHA
• NAGC
• All Local News papers
• LinkedIn
• UpWorld
Basic duties:
• Down loading plans and specs for project bidding
• Submissions of plans and specs to subs and suppliers
• Transmittals to subs and suppliers
• Set up job folders
• Proposals (sent and follow up with awarded)
• Contracts (Subs)
• Out Look Correspondence and scheduling
• Mailings ( Contractor & Owner & Agency List, envelopes, labels, letterhead)
• Plan pick ups
• Pre-qualifications with owners and Companies
• Vendex
• Net working up dates
• Letters
• UPS
• FedEx
• Memos
• Travel- Seminars, Trade Shows, Contract Events, Bid Presentations, clients, pick up bid packages..etc…
Company #-2 Northeast Projects:
• Contracts
• Proposals
• Memos
• Down loading plans and specs for project bidding
• Submissions of plans and specs to subs and suppliers
• Transmittals to subs and suppliers
• Set up job folders
• PM assistant to job sites
• Purchase orders
• Schedule subs at job location
• Change orders
• AIA requisition billing to owners
• Billing
Apprentice ship program:
• Apprentice’s hours; for divisions and trade making sure not to exceed his mandatory hours for the program.
• Expedition program; keep track of his written info at job locations
• Keeping the books up dated
• Keeping mail correspondence files and in order with DOL
• Making sure he has all in classes completed and scheduled (grades in order)
Thank you! | | | | EDUCATION | | | | School: | Suffolk Community College | | Date Graduated: | May 1989 | | Degree: | business management | | Study Field: | architecture | | Description: | design and construction and ornamentation of fine buildings | | | | GROUPS AND ASSOCIATIONS | | | | Group: | Linkedin | | Start Date: | Jan 2007 | | | | GOALS AND INTERESTS | | | | Career Goals: The more intensely we feel about an idea or a goal, the more assuredly the idea, buried deep in our subconscious, will direct us along the path to its fulfillment.Perhaps my most important goal is to have a strong working staff, with that there is a strong Company~ | | |
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